Monday, May 16, 2016

Nonprofit Exec's First 90 days and Onboarding


The executive director’s first 90 days

 Making the most of your first 90 days

 Boards and the Onboarding Process for New Nonprofit Executives

Guide to Successful Nonprofit Executive Onboarding

How to Welcome a New CEO


Gift Policies manuals and ideas

Looking for a Gift Policy manual? Here is some manual material and ideas.

Boston University
Montana State University
From Columbia
Not a manual but some policy ideas
St Augustine

AFP also has a great Hot Topic  on Policies and Procedures which is available as a member benefit (requires signin)

Thursday, April 21, 2016

Grantwriting fees; Bonus and Incentives; and Consultants and Consulting

 Here is some material we’ve seen on Grantwriting  fees and also on Consultants and Consulting.  Also on Bonus and Incentives.

 Grant Writers compensation


From 2006

Some material on the Ethics of Consulting Fees from AFP

Our  Hot Topic on Consultants and Consulting (Hot topics are a AFP member benefit and require membership  login.

Consultants and Consulting

The AFP Resource Center receives many queries about consulting. Some relate to how and why to hire a consultant; others relate to how to become a consultant. In this Hot Topic paper we will address both. Much of the material herein is from AFP’s Information Exchange paper "Thinking About Becoming a Consultant?" by Linda Lysakowski and AFP’s Ready Reference guide "So You Want to Be a Consultant."

Nonprofit Communication Plans

Here is some material we’ve seen on Communication strategies and plans.  I hope you find them useful as a starting point.
Nonprofit Communication Plan template
Developing a communications strategy — Knowhow Nonprofit
Communications toolkit
How new donor communication plans can improve donor retention
Kickstart  Yourself with a Communications Grid
Getting started with Communications Planning

Wednesday, March 23, 2016

Donor Advised Funds

Definition from the AFP Fundraising Dictionary  This link requires AFP membership to access.  Cut and paste of the definition is below.
donor-advised fund,
a fund in which the donor exercises the privilege of making
nonbinding recommendations to the governing body as to which public charity or
charities should receive grant money from this fund. See other
fund phrases at FUND. 

From the IRA


A variety of material via our blogs

Here is some material on Donor Advised Funds from ( A service of the Foundation Center)  

                I want to fulfill a pledge/commitment to a specific charity through my fund. Can I do that?
No. By law, GCF may not issue grant checks to fulfill a pledge or commitment. (See above “What are the restrictions on grantmaking?”) If a donor were permitted to use an advised fund to fulfill a legal obligation or pledge, it would be clear that the donor never truly ceded control of his or her gift to GCF. For this reason, GCF cannot satisfy a donor’s pledge or obligation, even if the commitment is to a qualified public charity. If GCF is made aware that your grant suggestion relates to a pledge or commitment, the Board must deny your request.


Can I fulfill my pledges with a donor-advised fund?
Many times donor advisors include "pledge" language in their recommendations to CFBC for their donor advised funds. In accordance with the Treasury Department regulations, grants awarded from CFBC funds may not be used to fulfill personal pledges or a financial obligation of a donor.
CFBC cannot pay pledges that were pre-existing personal commitments. We suggest that instead of completing a pledge card indicating a legally binding commitment, you communicate with the charity your intent to recommend a grant from your fund at CFBC. This is not a legally binding commitment. We will not honor recommendations that reference a pledge or copies of invoices.
We recommend for both your convenience and the convenience of a charity who will receive funds through a donor advised fund, that you include special instructions such as "capital campaign" or "general support" when you make your recommendation. Space is provided for these instructions on the donor recommendation form

Donor Walls

Donor Recognition/Donor walls

 Organizations that use:

Although we do not recommend specific vendors or consultants you can find a number of vendors in our AFPconsultants directory.

Staff and Employee Campaigns

Here is some material on Staff and Employee Campaigns we have seen.

We have some material referenced on our AFP Resource Center Blogs

Some additional links (these may overlap with what we list on the blogs)

Wednesday, December 02, 2015

Fund Management and Reporting

When it comes to managing donor gifts, fundraising professionals in nonprofit organizations have to walk a fine line. On the one hand, professional fundraisers are not the accountants or financial managers of their organizations. On the other hand, they have a fiduciary responsibility under the AFP Code of Ethics to ensure to the best of their ability that donations are recorded and reported accurately and used according to the donors’ wishes—even if the donor is no longer around. 

It’s a little like when you were young and your mother told you not to let your little brother run into the street.

The following sources can help fundraisers get the information they need to monitor and evaluate financial management practices in their organizations.

Principles of Nonprofit Investment Management
This PDF document identifies and defines seven key issues involved in nonprofit investment management: objectives, payout policy, asset allocation, manager selection, risk management, cost, and responsibilities.

Nonprofit Asset Management: Effective Investment Strategies and Oversight
This book is a guide for effective investment management and oversight of endowments, foundations and other nonprofit investors. Although not aimed primarily for fundraising professionals, it provides valuable information to help fundraisers evaluate and oversee their organization's management of donor funds. It covers topics such as a simple framework for the oversight of assets, setting investment objectives, investment policy, asset allocation strategies, investment manager selection, alternative asset classes, and how to establish an effective oversight system to ensure the program stays on track.

All About Financial Management in Nonprofits
This "free library" provides links to a multitude of information sources on topics such as basics and getting started; planning and cash management; financial statements, analysis, and reporting; and special topics such as cutting costs and lease versus buy.

Financial Management Tools and Resources
The Council of Nonprofits website provides links to information sources on financial management, unrelated business income taxation, nonprofits and the new OMB uniform guidance, own your own costs, (mis)understanding overhead, and other related topics.

Reporting Net Assets In Correct Columns
Financial statements of nonprofits display net assets (equity) in three classes: unrestricted, temporarily restricted and permanently restricted. This article clears up some of the confusing classification issues and reporting pitfalls that persist.

The 2015-2016 Nonprofit Accounting Insights & Analysis Survey 
This survey by Nonprofit PRO magazine reports information central to nonprofit accounting management, including the amount of time spent inside and outside an organization’s financial system pulling and manipulating data, and specific software features used to manage nonprofits.

Outcomes Reporting
This survey found reporting on outcomes is made difficult for most nonprofits.

Tuesday, October 06, 2015

Membership Programs

Types of Membership Programs

Giving Societies and Donor Clubs

A two-part article from The Fundraising Authority on setting up and using giving societies and donor clubs:

Part 1. Using Giving Societies and Donor Clubs Effectively

Part 2. How to Set Up Successful Giving Societies and Donor Clubs

Three Alumni Membership Models

Pros and cons of three membership models used in alumni associations.

Survey: Lifetime Memberships in Education Associations

Results from a 2011 survey conducted for the Reggio Alliance.
Research report dated October 10, 2011) (Download)

Examples of Successful Membership Programs

The Detroit Regional Chamber's tiered membership structure

Enticing members with loyalty programs and perks: an article from the Wild Apricot blog 

Starting a Membership Program

How to start an association: an ASAE white paper

How to start a partner membership program with the National Park Service

Starting a membership program: a Boardhost answer

How to Set Up a Recurring or Lifetime Membership Program on Blackbaud

Member Management

Non-Profit Help: making unhappy members lifetime members in 3 easy steps

Tax-Related Considerations

An AFP FAQ: Deductibility of Membership Dues

IRS Publication 526 (2011), Charitable Contributions

A Fundraising 123 Article: Are Membership Dues Deductible?

Naming Policies and Opportunities

Why Having a Good Naming Policy is Important

The following article explains the value of establishing a naming policy and the requirements and elements of a good naming policy:

Examples of difficulties that can arise if you don't have a clear policy on naming:

Canada has legal requirements for naming nonprofits and societies. This article gives a summary.

Sample Naming Policies

A Generic Sample from the AFP Hot Topic on Naming:

Oregon State University's Naming Policy:

Baldwin Public Library's Naming Policy:

Sample Naming Agreements

A generic naming agreement in letter form:

The University of Vermont's sample naming agreement:

Columbia University's Standardized Gift Agreement Materials:

San Diego State University's Gift Agreement Templates:

The University of Tennessee Foundation's Gift Agreement Requirements and Templates: 

Crafting Policy on Naming Opportunities

Some considerations in establishing a policy on naming opportunities:

Ten suggested rules for naming policies and reasons for considering them:

A sample policy on gift naming opportunities and levels:

A discussion on the need to provide flexibility in gift policy for today’s reality and as that reality changes over time:

An example of long-term and short-term naming policies for a school district:

Naming Opportunities in Zoos and Gardens

Naming opportunities in public gardens: Results of a 2013 survey of smaller donor naming practices.

Naming opportunities at the Phoenix Zoo:

Donation opportunities at the Henry Vilas Zoo

Dedication opportunities at the Lincoln Park Zoo

The Adopt-a-Bench Program of New York City's Central Park Conservancy

Our related Hot Topic

Donor Relations/Stewardship

Relationships are critical in fundraising.  The focus of philanthropy must be relationship-building that is customized to the needs and desires of the donor. Individuals have different motivations for and patterns of giving. The more an organization knows about potential donors' motives and how they like to give, the better positioned it is to make effective solicitations.

Wednesday, January 07, 2015

Bitcoin and Other Virtual Currency

As described in Wikipedia, bitcoin is a software-based online payment system introduced as open-source software in 2009. Payments work peer-to-peer without a central repository, government backing, or a single administrator, which has led the US Treasury to call bitcoin a decentralized virtual currency. Although its status as a currency is disputed, media reports often refer to bitcoin as a "cryptocurrency" or "digital currency."

Merchants have an incentive to accept the digital currency because fees are lower than the 2–3% typically imposed by credit card processors. However bitcoins can be subject to wide price swings, can be stolen, and lack consumer protections.

Along with the growing popularity of Bitcoin,  the number of charitable organizations that accept virtual currencies has been growing. At the same time, so has government scrutiny, creating uncertainty about the continuing value of Bitcoin, Ripple, Litecoin,  and other, smaller currencies.  In March, the Internal  Revenue Service issued its long awaited opinion on the taxation of virtual currencies, ruling they should be treated as property, not currency.  That creates administrative and paperwork problems for those using Bitcoin, but also allows donors to obtain generous charitable income tax deductions for donating Bitcoin that is worth more than they paid for it, just as they do for giving appreciated stock to charity.

Some Links on Virtual Currency

How to Donate Bitcoin to Charity and Get a Big Tax Deduction

Bitcoin: How the Charity RNLI is Using the Virtual Currency

Fidelity Charitable Now Accepts Bitcoins
Fidelity Charitable, the second-largest nonprofit fund-raiser in the country, is allowing its donors to contribute bitcoins to their giving accounts.

How Bitcoin is Used in Combatting Ebola

Thursday, September 11, 2014

Succession Planning

A variety of links on aspects of Succession Planning

Succession Planning for Nonprofits of All Sizes
Exodus of executive directors expected

Executive Transition in the San Diego Nonprofit Sector

Executive Transition Monographs

Nonprofit Leadership Sea Change Requires New Skills